Executive Administrative Assistant

North Dakota State Hospital - Jamestown, ND - Executive Administrative AssistantAre you that energetic individual who thrives on multitasking and brings a smile to every challenge? We want to hear from you!We are seeking a dedicated Executive Administrative Assistant to provide high-level administrative support within our organization. This position is essential for coordinating administrative office functions and requires a high degree of responsibility and dependability.Key Responsibilities:Manage routine office tasks, including reference calls, work orders, and maintaining records.Schedule conference rooms and oversee purchasing activities for our organization.Coordinate performance reviews and other administrative functions.Handle incoming phone calls from various stakeholders, including the Governor's office, legislators, and the press.Complete essential applications and surveys, such as the annual hospital licensure application and census.Attend, record, transcribe, and distribute minutes for various monthly meetings.Support the Superintendent by scheduling appointments, typing correspondence, and travel arrangements.Supervise the Medical and Nursing Administrative staff, providing backup support as needed.Ensure continuous coverage in the Executive Leadership Suite and maintain the overall organization of the Administration Offices.To be considered for this position you are required to have the following: Education: Associate degree with an emphasis in office-related functions, or a high school diploma/GED.Experience: Four years of office support, clerical, or secretarial work experience; or six years of relevant experience if holding a high school diploma.Skills:Strong organizational and multitasking abilities.Attention to detail and accuracy.Excellent communication skills.Why Join Us? Administrative work is far from mundane. Every day brings new challenges and opportunities to make a difference. If you are confident, proactive, and pride yourself on your ability to manage complex tasks with a positive attitude, we encourage you to apply!Interested? If you meet the qualifications and are ready to take on this rewarding role, please submit your application. We can't wait to meet you.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications credit will not be given. All application material must be received on or before the closing date by 11:59 pm.Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.This employer participates in E-Verify. Please visit the following website for additional information: https://www.hhs.nd.gov/careers/e-verifyA copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.For more information about the position or if you need an accommodation, please contact Bobbie Miller at bjmiller@nd.gov or at 701.253.3222.Employing Unit: ND HHS - NDSHTTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701)328-3290.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.